RESOURCE COMMITTEE
ANNUAL PLAN FOR 2005
Name of Committee: Resource Committee
Chairpersons) / County: Margi Gilmour / DeKalb County &
John Owens / Kane County
Total Committee Members: 2
Summary of prior committee objectives & new objectives:
Objectives for last year included:
Prior to the Spring 2004 conference, modify the conference
announcement letters & registration forms to include the new vendor exhibit fee
and increase awareness of the perks for sponsoring a workshop or break, i.e.,
vendor recognition in the conference booklet, special signs made & posted at the
workshop site and during the breaks, ability for vendor to make a quick
announcement before the workshop begins.
Goal update – The goal has been completed. Conference
announcement letters & registration forms include the $300 vendor registration
fee and the perks for sponsoring a workshop or break.
Continue to recruit new vendors to exhibit and solicit
vendors who have supported the Association in the past, but haven’t attended a
conference in the last 2-3 years.
Goal update – This is an ongoing goal. Recruitment efforts
are done by word of mouth & by updating the master list consistently to insure
as many vendors as possible are invited to exhibit at the Spring & Fall
Conferences.
Explore new ideas to increase vendor visibility with the
conference participants.
Goal update – Vendor visibility varies from hotel to
hotel. The Resource Committee continues to work with each hotel meeting planner
& with the Program Committee chairs to maximize vendor visibility. The Resource
Committee will continue to solicit vendor’s suggestions and will implement ideas
that are feasible and in line with the various hotel floor plans.
Objectives for 2005 include:
Explore instituting a late fee to be imposed on vendors who
register to exhibit at the last minute. The Resource Committee’s policy is to
honor vendor requests to exhibit as long as there is space available, even if
they get on board after the deadline date specified in the conference
announcement letter. However, for planning purposes, it’s difficult to
accommodate vendors when they wait until the last few days before the conference
to notify the Committee of their intent to exhibit. Perhaps if the conference
announcement letter included a registration deadline date and a modest fee
increase for registering after the deadline date, last minute requests would be
minimized.
Expand the vendor master list to include e-mail addresses
in order to cut down on paper & postage costs.
Continue to recruit potential vendors to exhibit & to
sponsor workshops & breaks.
For information about joining
the Resource Committee or for more information about the vendors, please call
co-chairs Margi Gilmour @ (815) 895-7193 or John Owens @ (630) 232-5805.
Resource Committee
Mission Statement – To provide a forum/network to exchange knowledge
and information regarding existing statewide resources and to help implement
needed resources and networks not currently in use on both the adult and
juvenile level.
Purpose - The Resource Committee is responsible for soliciting and
coordinating vendor participation at the Spring and Fall Conferences to promote
resource awareness and service delivery as an important component of case
management.
Activity Schedule – The Resource Committee members do not meet outside
of the Spring and Fall conferences. Vendor recruitment/solicitation is done by
word of mouth and direct contact with vendors via phone calls and mailings. A
master vendor list is maintained and updated regularly. Conference announcements
and registration forms are mailed to all vendors on the master list 6-8 weeks
before each conference. Resource Committee members follow up the announcement
letters with phone calls to the vendors and confirmation letters are sent to all
vendors registered to exhibit. A list of confirmed vendors is given to the
Program Committee for inclusion in the conference booklet and to the hotel
meeting planner to secure the necessary number of tables for the exhibits. Thank
you letters are sent to the participating vendors on behalf of the Association
after each conference.
Committee Members – John Owens, Co-Chair Margi Gilmour, Co-Chair
Kane County Judicial Ctr DeKalb County Courthouse
Suite 150, 37W777 Rt 38 Lower Level
St. Charles, IL 60175-7532 Sycamore, IL 60178
(630) 232-5805 (815) 895-7193
Carol Jones Ericka Shelton
Williamson Co. Courthouse Ogle County
200 Jefferson St. 1500 W. Lincoln Ave
Marion, IL 62959 Rochelle, IL 61068
(616) 997-1301 #137 (815) 562-2287
Contact – For more information about the Resource Committee please
e-mail Margi Gilmour, co –chair, at
mgilmour@dekalb.county.org
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