ANNUAL PLAN FOR 2006

Name of Committee:    Resource Committee

Chairpersons / County:  Margi Gilmour / DeKalb County & John Owens / Kane County

Total Committee Members:  2

Summary of prior committee objectives & new objectives: 

Objectives for 2005 year included:

1)       Explore instituting a late fee to be imposed on vendors who register to exhibit at the last minute.  The Resource Committee’s policy is to honor vendor requests to exhibit as long as there is space available, even if they get on board after the deadline date specified in the conference announcement letter.  However, for planning purposes, it’s difficult to accommodate vendors when they wait until the last few days before the conference to notify the Committee of their intent to exhibit.  Perhaps if the conference announcement letter included a registration deadline date and a modest fee increase for registering after the deadline date, last minute requests would be minimized. 

Progress on objective – A late fee schedule of $50 and $100 was implemented for both the Spring and Fall conferences generating extra revenue of $900 for both conferences. 

2)       Expand the vendor master list to include e-mail addresses in order to cut down on paper & postage costs.

Progress on objective – The vendor registration form was modified for inclusion of vendor e-mail addresses.  Some vendors included their e-mail address but not all of them.  This information is being added to the master list and eventually correspondence will be sent electronically. 

3)       Continue to recruit potential vendors to exhibit & to sponsor workshops & breaks. 

Progress on objective – Three vendors sponsored conference breaks at the Spring conference at an additional cost of $50.  No workshops were sponsored.  Five vendors sponsored conference breaks at the Fall conference and one vendor sponsored two workshops at $200 each. 

Objectives for 2006 include:

1)       Continue implementation of the late registration fee schedule of $300 for early registration, $350 for regular registration, and $400 for late registration.

2)       Continue to add e-mail addresses to the master vendor list for future development of an e-mail contact list to assist in sending correspondence electronically. 

3)       Recruit new Resource Committee members. 

Projected Budget:  $200 (no change from last year’s amount).

Reason for Request:  Postage = $150

Meeting expenses / misc. = $50